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AI agent for graphic designers

Brand Color and Font License Audit Agent

Delivered work that only uses fonts and images the studio is licensed to use

ComplianceRisk managementQuality controlCreatives
See how it worksGet access
Brand Color and Font License Audit Agent: what goes in, what the agent does and what you get

What it does

Fonts and images in delivered work are sometimes used outside their license without anyone noticing, and the bill arrives later. This agent scans project files for fonts and images and matches each to the license record. It flags uses that exceed the seats, media or term in the license, such as a desktop font used on a website. For each flag it proposes a licensed alternative, either a similar font or an image from a licensed library. After the designer swaps the item, it scans again to confirm the file is clean and that the swap did not change the layout. The designer approves purchases and replacements. Edge case: an expired license is flagged even if the work was made while it was valid.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueNo 1 STARTS WHEN Project nearing delivery 2 USES A TOOL Scan project files for fonts and images 3 DOES Match each asset with a license record 4 DOES Flag uses outside seats, media or term 5 DOES Propose licensed alternatives for each flag 6 YOU APPROVE Designer approves purchases and replacements 7 USES A TOOL Apply the replacement in the project files 8 USES A TOOL Re-scan the project 9 CHECKS THE RESULT Is every asset licensed and has the layout stayedthe same? If not: fix the remaining flags or restore spacing, thenscan again. Back to step 3. 10 RESULT License audit report
Read the steps as a list
  1. Project nearing delivery
  2. Scan project files for fonts and images
  3. Match each asset with a license record
  4. Flag uses outside seats, media or term
  5. Propose licensed alternatives for each flag
  6. Designer approves purchases and replacementsThe agent waits here for your OK.
  7. Apply the replacement in the project files
  8. Re-scan the project
  9. Is every asset licensed and has the layout stayed the same?If not: fix the remaining flags or restore spacing, then scan again. Back to step 3.
  10. License audit report

How it decides

Each asset is checked against seats, media (print, web, app) and term. A use outside any of these is a flag.

  • Flag a desktop font used on web or in an app
  • Flag more users than the licensed seats
  • Flag an expired license
  • Propose an alternative within the same style

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • License types to check
  • Registers or accounts to read
  • Media and term rules
  • Where reports are saved

What keeps you in control

It always asks you first

  • Buying a license
  • Replacing an asset in client work

Hard limits

  • Never buys anything
  • Never claims a license covers a use it does not

It stops when

  • Done: all assets licensed and approved
  • Stop: license records are missing

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA website project used 4 fonts and 36 images. One headline font had a desktop-only license, and 3 photos from a stock account expired in May. The agent proposed a web license and 3 replacement photos. After the swap, the re-scan found that the new font was wider and pushed a button onto two lines. The agent flagged it. The designer adjusted spacing and approved.

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