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AI agent for community managers

Community Event Run Agent

Run events with good attendance and a useful recap

CommunicationAutomationMarketingManagement
See how it worksGet access
Community Event Run Agent: what goes in, what the agent does and what you get

What it does

Events keep members engaged, but each one takes setup, promotion and follow-up work. Once an event is planned, this agent creates the event page from a template and drafts invites to members whose interests match the topic. The community manager approves the invites before they go out. It then tracks registrations against the goal. If registrations fall behind, it drafts posts for relevant groups and asks speakers to share, then checks again. It sends reminders before the event. Afterward, it posts a recap with the recording within 48 hours and collects feedback, and the community manager approves the recap. It finishes with an event report showing registrations, attendance and feedback. Edge case: an event with fewer than 10 registrations 48 hours before start is flagged for the manager to consider postponing.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueNo 1 STARTS WHEN Event planned 2 USES A TOOL Create event page and invites 3 YOU APPROVE Community manager approves invites 4 CHECKS THE RESULT Are registrations on track? If not: post in groups and ask speakers to share. Backto step 2. 5 USES A TOOL Send reminders 6 USES A TOOL Post recap and feedback form 7 RESULT Event report
Read the steps as a list
  1. Event planned
  2. Create event page and invites
  3. Community manager approves invitesThe agent waits here for your OK.
  4. Are registrations on track?If not: post in groups and ask speakers to share. Back to step 2.
  5. Send reminders
  6. Post recap and feedback form
  7. Event report

How it decides

Registrations are compared with the goal. Behind triggers more promotion.

  • Under 10 registrations 48 hours before means review
  • Invite members by topic
  • Recap within 48 hours

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Registration goal
  • Reminder timing
  • Recap format

What keeps you in control

It always asks you first

  • Invites
  • Recap

Hard limits

  • Never cancels events itself
  • Never invites opted-out members

It stops when

  • Done: recap posted
  • Stop: event cancelled

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA meetup for 120 people is planned for October 22. The agent creates the event page and invites, and the community manager approves them. On October 8 the check fails: 41 registrations against a target of 70 at that date. The agent sends reminders to 2 local groups and suggests a speaker post. Registrations reach 108. After the event it posts a recap and a feedback form, and the report shows 86 attended.

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