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AI agent for chief digital officers

Data Access Request Review Agent

Access to sensitive data limited to people with a current need

DecisionsRisk managementExecutives and strategy
See how it worksGet access
Data Access Request Review Agent: what goes in, what the agent does and what you get

What it does

People request access to data for projects, and saying yes too easily exposes sensitive data while saying no slows the business. For each request, this agent checks the data classification, the requester's role and the stated purpose. If the purpose is vague or not allowed, it asks for more detail before going further. It then recommends one of three options: approve, approve with sensitive fields masked, or decline. Sensitive data is masked by default. The data owner approves every grant. Each quarter, the agent also reviews existing access and finds people who no longer seem to need it, such as those who changed teams. It checks those results with managers before suggesting removal, and the data owner approves removals. Edge case: when a contractor's contract has ended, the agent recommends immediate removal instead of waiting for the quarterly review.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Request or review due 2 USES A TOOL Check classification and role 3 CHECKS THE RESULT Is the purpose clear and allowed? If not: ask requester for detail. Back to step 2. 4 DOES Recommend approval option 5 YOU APPROVE Data owner approves 6 DOES Quarterly access review 7 RESULT Access log updated
Read the steps as a list
  1. Request or review due
  2. Check classification and role
  3. Is the purpose clear and allowed?If not: ask requester for detail. Back to step 2.
  4. Recommend approval option
  5. Data owner approvesThe agent waits here for your OK.
  6. Quarterly access review
  7. Access log updated

How it decides

It matches purpose and role with classification rules.

  • Sensitive data masked by default
  • No access without a purpose
  • Ended contracts removed

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Classification rules
  • Review frequency
  • Masking defaults
  • Approvers

What keeps you in control

It always asks you first

  • Grants
  • Removals

Hard limits

  • Never grants access itself
  • Logs all decisions

It stops when

  • Done: request closed
  • Stop: security incident

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAn analyst requests access to the customer payments table on August 3. The agent checks the classification as restricted and the role as marketing analyst. The purpose check fails: the request says only "analysis". The agent asks for a specific purpose, and the analyst replies that she needs churn rates by payment method. The agent recommends masked card fields for 90 days. The data owner approves, and in the quarterly review the agent flags 4 unused grants for removal.

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