AI agent for farmers
Farm Machinery Service Agent
Every key machine serviced before the season it is needed
What it does
Machinery needs service by engine hours and before each season, and a breakdown at harvest costs far more than a service. Each week this agent reads engine hours from telematics or logbooks, maker service schedules and past repairs. Service is due by hours or season start, whichever comes first, and combines are serviced six weeks before harvest. It drafts service tasks and parts lists and checks dealer stock. If parts will not arrive before the service date, it drafts an earlier order or an alternative supplier. The farmer approves orders and dealer bookings. After service, it checks that hours and tasks were logged, and reopens anything missing. It flags machines with repeated repairs. Edge case: a machine used by a contractor is tracked separately so its hours do not distort the farm's own records.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Weekly run
- Read hours, service schedules and repair history
- Find machines due by hours or season start
- Draft service tasks and parts
- Check dealer parts stock
- Will parts arrive before the service date?If not: draft earlier order or alternative supplier. Back to step 4.
- Farmer approves orders and bookingsThe agent waits here for your OK.
- Were hours and tasks logged after service?If not: ask for the missing log entries. Back to step 7.
- Service plan and records
How it decides
Service is due by hours or season start, whichever is first.
- Hours or season, whichever first
- Combines serviced six weeks before harvest
- Repeated repairs flagged
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Machines
- Season dates
- Dealers
- Lead time
What keeps you in control
It always asks you first
- Parts orders
- Dealer bookings
Hard limits
- Never orders parts
- Never books dealers
It stops when
- Done: all serviced
- Stop: dealer cannot supply
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
