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AI agent for tour guides

Local Vendor Commission Tracker Agent

Every vendor commission is checked against the tour logs and unpaid amounts are claimed.

Local Vendor Commission Tracker Agent: what goes in, what the agent does and what you get

What it does

Shops and restaurants owe commissions for guests brought by a tour, and nobody checks whether the totals are right. The agent records which guests visited which vendors, compares vendor statements with the tour logs, and flags differences. It drafts a query for each difference and follows up until it is resolved, rechecking the totals after each answer so a partial payment is not mistaken for a fix. It also tracks which vendors pay late and how long each query has been open, so the owner sees the oldest first. It never contacts a vendor itself. The owner approves any claim. Edge case: a vendor who counts a group of 12 as one booking and pays a single commission instead of per guest.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueApprovedNoNo 1 STARTS WHEN Vendor statement received 2 USES A TOOL Read the statement and the tour logs for the period 3 DOES Calculate the commission expected for each vendor 4 CHECKS THE RESULT Does the statement match the expected amount? If not: Draft a query listing the tours and guestcounts. Back to step 3. 5 YOU APPROVE Owner approves each query before it is sent 6 USES A TOOL Send queries and log dates 7 USES A TOOL Read replies and corrected statements 8 CHECKS THE RESULT Is the difference resolved? If not: Follow up after 7 days and recalculate. Back tostep 3. 9 DOES Update the commission ledger 10 YOU APPROVE Owner approves any claim for unpaid commission 11 RESULT Commission report
Read the steps as a list
  1. Vendor statement received
  2. Read the statement and the tour logs for the period
  3. Calculate the commission expected for each vendor
  4. Does the statement match the expected amount?If not: Draft a query listing the tours and guest counts. Back to step 3.
  5. Owner approves each query before it is sentThe agent waits here for your OK.
  6. Send queries and log dates
  7. Read replies and corrected statements
  8. Is the difference resolved?If not: Follow up after 7 days and recalculate. Back to step 3.
  9. Update the commission ledger
  10. Owner approves any claim for unpaid commissionThe agent waits here for your OK.
  11. Commission report

How it decides

It calculates the expected commission from the log and the agreement and queries any difference above the set tolerance.

  • Tolerance of $10 per vendor
  • Follow up after 7 days
  • Use the agreement rate for each vendor
  • Mark a vendor as late after 30 days

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Commission rates by vendor
  • Tolerance (default $10)
  • Follow-up days (default 7)
  • Statement dates

What keeps you in control

It always asks you first

  • Owner approves every query and claim

Hard limits

  • Never contact a vendor without approval
  • Do not claim without the logs

It stops when

  • Done: all vendors reconciled or claimed
  • Stop: an agreement is missing and the owner must confirm the terms

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA restaurant pays $120 for the month, but the logs show 4 tours with 46 guests, so $230 is expected at $5 a guest. The check fails. The agent drafts a query and the owner approves it. The vendor replies that they counted groups, not guests. The agent recalculates and the owner approves a claim for $110.

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