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AI agent for structural engineers

Shop Drawing and Submittal Review Agent

Timely submittal reviews that catch every deviation from the design

Quality controlReal estate and construction
See how it worksGet access
Shop Drawing and Submittal Review Agent: what goes in, what the agent does and what you get

What it does

Contractors send shop drawings and product data that must match the design, and reviews have contract deadlines. This agent logs each submittal with its due date, then compares it with the relevant drawings and specification sections. It lists deviations, such as different member sizes, connection types or products, with drawing and spec references. Products swapped without a formal request are flagged as unapproved substitutions. It drafts review comments and a suggested action: approved, approved as noted, or revise and resubmit. It checks that every deviation has a comment before the reviewer sees it. The engineer or architect decides and stamps. On resubmittal, it checks that each comment was addressed and lists any that were not. Edge case: a review nearing its contract deadline is flagged to the reviewer two days ahead.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Submittal received 2 USES A TOOL Log submittal and due date 3 USES A TOOL Compare with drawings and specs 4 DOES List deviations and draft comments 5 CHECKS THE RESULT Does every deviation have a comment with areference? If not: add the missing comments and references. Back tostep 4. 6 YOU APPROVE Engineer or architect decides and stamps 7 USES A TOOL Compare the resubmittal with open comments 8 CHECKS THE RESULT On resubmittal, are all comments addressed? If not: list unaddressed comments for the next review.Back to step 3. 9 RESULT Submittal closed
Read the steps as a list
  1. Submittal received
  2. Log submittal and due date
  3. Compare with drawings and specs
  4. List deviations and draft comments
  5. Does every deviation have a comment with a reference?If not: add the missing comments and references. Back to step 4.
  6. Engineer or architect decides and stampsThe agent waits here for your OK.
  7. Compare the resubmittal with open comments
  8. On resubmittal, are all comments addressed?If not: list unaddressed comments for the next review. Back to step 3.
  9. Submittal closed

How it decides

Deviations from documents are listed. Resubmittals are checked comment by comment.

  • Unrequested substitutions flagged
  • Review due dates tracked
  • Deviations listed with references

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Review period
  • Action codes
  • Spec sections
  • Log format

What keeps you in control

It always asks you first

  • Engineer or architect stamps every review

Hard limits

  • Never stamps submittals
  • Never approves substitutions

It stops when

  • Done: submittal approved
  • Stop: submittal withdrawn

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA steel shop drawing received Apr 3 showed W12x26 beams where the design had W12x30, and bolted connections where welds were specified. The agent drafted comments, and the engineer marked it revise and resubmit. On the Apr 17 resubmittal, the beams were fixed but one connection was not, so the check failed and the comment was reopened. The third round passed and was stamped.

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