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AI agent for technical writers

Translation-Ready Source Check Agent

A source page that translates cleanly, confirmed by a sample translation round

Quality controlIT and developmentWriters
See how it worksGet access
Translation-Ready Source Check Agent: what goes in, what the agent does and what you get

What it does

Translators lose time and money on sources full of idioms, long sentences and inconsistent terms, and the problems repeat in every language. Before a page is sent to translation, this agent checks the source for these issues. It marks idioms, sentences above a length limit, ambiguous pronouns, passive constructions and terms used in more than one way. It suggests fixes and applies them to a draft. It then runs a sample machine translation into one or two test languages and back, and compares the meaning with the original. Passages where meaning shifts are marked unclear and rewritten. It repeats until the sample stays faithful. The writer approves the final source. Edge case: a product term also means something else in the target language.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Page is ready to go to translation 2 USES A TOOL Scan for idioms, long sentences, ambiguous pronounsand mixed terms 3 DOES Suggest fixes and apply them to a draft 4 USES A TOOL Run a sample translation into the test languages andback 5 CHECKS THE RESULT Does the back-translation keep the original meaning? If not: mark the unclear passages and note how themeaning shifted. Back to step 3. 6 DOES Rewrite the marked passages in simpler words 7 USES A TOOL Recheck the rewritten passages and the term list 8 CHECKS THE RESULT Do all marked passages now keep their meaning? If not: rewrite again or ask the writer which meaning isintended. Back to step 6. 9 YOU APPROVE Writer approves the final source 10 RESULT Translation-ready page with a check report
Read the steps as a list
  1. Page is ready to go to translation
  2. Scan for idioms, long sentences, ambiguous pronouns and mixed terms
  3. Suggest fixes and apply them to a draft
  4. Run a sample translation into the test languages and back
  5. Does the back-translation keep the original meaning?If not: mark the unclear passages and note how the meaning shifted. Back to step 3.
  6. Rewrite the marked passages in simpler words
  7. Recheck the rewritten passages and the term list
  8. Do all marked passages now keep their meaning?If not: rewrite again or ask the writer which meaning is intended. Back to step 6.
  9. Writer approves the final sourceThe agent waits here for your OK.
  10. Translation-ready page with a check report

How it decides

A passage is clear when a sample translation and back-translation keep the original meaning, and it follows the term list.

  • Split sentences longer than 25 words
  • Replace idioms with literal wording
  • Use one term per concept from the term list
  • Rewrite any passage where the back-translation shifts meaning

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Sentence length limit (default 25 words)
  • Test languages
  • Term list location
  • Types of issues checked

What keeps you in control

It always asks you first

  • The final source before it goes to translators

Hard limits

  • Never changes meaning on its own
  • Never sends text to translators

It stops when

  • Done: sample translation is faithful and the writer approves
  • Stop: term list is missing for key product terms

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA setup guide had 14 sentences over 25 words and the phrase out of the box. The agent split the sentences and replaced the idiom. The back-translation then changed the word table in step 3 to chart, so the agent marked the passage and rewrote it as a list of values. The second pass kept the meaning, and the writer approved the page.

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