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AI agent for interior designers

Design Fee Proposal Agent

A fee proposal based on actual past hours and covering the full scope

Budgets and moneyPlanningReal estate and construction
See how it worksGet access
Design Fee Proposal Agent: what goes in, what the agent does and what you get

What it does

Design firms must estimate hours and fees for each project phase, and a missed scope item turns into unpaid work. This agent reads the RFP or client brief and lists scope by phase. It finds 3 similar past projects and uses their actual hours to estimate each phase. It checks that the proposal covers every scope item in the RFP; missing items are added or turned into questions for the client before the fee is fixed. Scope outside the firm's services is flagged for subconsultants. It then compares the total fee with past projects of similar size. A principal reviews the hours, adjusts for risk, approves and sends the proposal. Edge case: an RFP that asks for a service the firm does not offer gets a subconsultant line, not a guess.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN RFP received 2 DOES List scope by phase 3 USES A TOOL Find similar past projects and hours 4 DOES Estimate hours and fees 5 CHECKS THE RESULT Does the proposal cover all RFP scope? If not: add missing scope or list questions. Back tostep 2. 6 DOES Flag scope needing subconsultants and get theirquotes 7 CHECKS THE RESULT Is the total fee within 15% of similar pastprojects? If not: show the phases that differ and adjust hours.Back to step 4. 8 YOU APPROVE Principal approves and sends 9 RESULT Fee proposal
Read the steps as a list
  1. RFP received
  2. List scope by phase
  3. Find similar past projects and hours
  4. Estimate hours and fees
  5. Does the proposal cover all RFP scope?If not: add missing scope or list questions. Back to step 2.
  6. Flag scope needing subconsultants and get their quotes
  7. Is the total fee within 15% of similar past projects?If not: show the phases that differ and adjust hours. Back to step 4.
  8. Principal approves and sendsThe agent waits here for your OK.
  9. Fee proposal

How it decides

Hours come from past projects of similar type and size. All RFP scope must be covered.

  • Past hours from 3 similar projects
  • Subconsultants flagged
  • Questions for unclear scope

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Rate table
  • Past project filters
  • Phases
  • Proposal format

What keeps you in control

It always asks you first

  • Principal approves fees and sends

Hard limits

  • Never sends proposals
  • Never commits fees

It stops when

  • Done: proposal sent
  • Stop: decision not to propose

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAn RFP for a 40,000 square foot library asked for LEED services and cost estimating. The first draft missed both, so the scope check failed. The agent added LEED hours and a cost consultant line with a $38,000 quote. The total then came within 8% of 3 past libraries. The principal added a risk allowance and approved the proposal on Jan 22.

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