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AI agent for professors

Grant Proposal Compliance Agent

Submit a proposal package that meets every rule in the funding call

ComplianceQuality controlScience and research
See how it worksGet access
Grant Proposal Compliance Agent: what goes in, what the agent does and what you get

What it does

Funders publish long calls with page limits, required sections, budget caps and attachment rules, and one miss can sink months of work. This agent reads the funding call and builds a checklist of every formal requirement. It then measures each draft section, the budget sheet and the attachments against that list: page and word counts, required headings, fonts, eligible costs, biosketch format and letters of support. Rejection-level failures, such as a page limit or a missing section, are listed first. Each failure is marked with its exact place and a suggested fix, and it measures again after the researcher edits. It never changes the science. If the call and the funder's general guide disagree, it flags the conflict to the grants office. The lead researcher signs off and the grants office submits. Edge case: conflicting rules are flagged, not guessed.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Draft proposal uploaded 2 USES A TOOL Read the funding call and extract every formalrequirement 3 USES A TOOL Measure page and word counts, headings and fonts ineach section 4 DOES Compare budget lines with eligible cost rules andcaps 5 CHECKS THE RESULT Does every requirement pass? If not: list each failure with location and fix, waitfor edits, then re-measure. Back to step 3. 6 DOES Assemble attachment list in the order the funderasks 7 YOU APPROVE Lead researcher signs off the package 8 RESULT Compliance report and ready-to-submit package
Read the steps as a list
  1. Draft proposal uploaded
  2. Read the funding call and extract every formal requirement
  3. Measure page and word counts, headings and fonts in each section
  4. Compare budget lines with eligible cost rules and caps
  5. Does every requirement pass?If not: list each failure with location and fix, wait for edits, then re-measure. Back to step 3.
  6. Assemble attachment list in the order the funder asks
  7. Lead researcher signs off the packageThe agent waits here for your OK.
  8. Compliance report and ready-to-submit package

How it decides

Each requirement in the call becomes a pass or fail test. Anything that fails is listed with its location and the rule it breaks, ranked by whether it would cause rejection or only lower the score.

  • Rejection-level failures (page limits, missing sections) are listed before scoring issues
  • Budget lines over a cap are flagged with the amount over
  • Conflicting funder rules go to the grants office, not resolved by the agent

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Which funders' guides to load by default
  • Days before deadline for the final check (default 5)
  • Whether to suggest wording cuts or only flag overruns
  • Output as checklist or annotated PDF

What keeps you in control

It always asks you first

  • Final submission by the grants office
  • Any change to the budget total

Hard limits

  • Never rewrite scientific claims or aims
  • Never submit to the funder portal

It stops when

  • Done: all requirements pass and the researcher signs off
  • Stop: a rule is ambiguous, ask the grants office before continuing

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a 15-page call closing on November 14, the first check failed three items: the research plan ran 15.4 pages, the data management plan was missing and travel costs were 8% over the cap. The researcher cut a figure, added the plan and moved part of travel into a smaller line. The second check passed all 31 requirements, and the lead researcher signed off.

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