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AI agent for technology managers

IT Project Risk Register Agent

A register that reflects the project's current risks, each with an owner and a dated action

Risk managementMonitoringManagementIT and development
See how it worksGet access
IT Project Risk Register Agent: what goes in, what the agent does and what you get

What it does

Many risk registers are filled at kickoff and never opened again, so risks are noticed only when they hit. Every week, this agent reads project status reports, ticket trends, vendor notes and budget data. For each risk in the register it checks whether anything changed: a slipping date, a rising count of blockers, a vendor delay or a spend jump. It re-scores risks that changed and proposes new risks it sees in the data. For risks with owners, it drafts a follow-up question and tracks the reply. If an owner does not answer in the set time, it reminds them and then escalates to the manager. It checks that every high risk has an action, an owner and a date. The manager approves updates. Edge case: a vendor note hints at a delay that nobody has logged.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueApprovedNoNo 1 STARTS WHEN Weekly review day arrives 2 USES A TOOL Read status, tickets, vendor notes and budget 3 DOES Check each risk for change against its trigger 4 DOES Propose new risks seen in two or more sources 5 CHECKS THE RESULT Does every high risk have an owner, an action and adate? If not: draft the missing item and ask the owner. Backto step 3. 6 YOU APPROVE Manager approves re-scores and new risks 7 USES A TOOL Send follow-up questions to owners and track replies 8 CHECKS THE RESULT Have all owners replied in time? If not: remind once, then escalate to the manager. Backto step 7. 9 DOES Update the register and write a short summary 10 YOU APPROVE Manager approves the update and summary 11 RESULT Updated risk register
Read the steps as a list
  1. Weekly review day arrives
  2. Read status, tickets, vendor notes and budget
  3. Check each risk for change against its trigger
  4. Propose new risks seen in two or more sources
  5. Does every high risk have an owner, an action and a date?If not: draft the missing item and ask the owner. Back to step 3.
  6. Manager approves re-scores and new risksThe agent waits here for your OK.
  7. Send follow-up questions to owners and track replies
  8. Have all owners replied in time?If not: remind once, then escalate to the manager. Back to step 7.
  9. Update the register and write a short summary
  10. Manager approves the update and summaryThe agent waits here for your OK.
  11. Updated risk register

How it decides

A risk is re-scored when linked data moves beyond its threshold, and a new risk is proposed when a pattern appears in two sources.

  • Re-score a risk if a linked date slips more than 5 days
  • Propose a risk when two sources show the same warning
  • Require owner, action and date on every high risk
  • Escalate after one missed reminder

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Review day
  • Score change thresholds
  • Reminder timing (default 2 days)
  • Data sources

What keeps you in control

It always asks you first

  • Re-scores and new risks
  • Messages to owners
  • Final update

Hard limits

  • Never changes the register without approval
  • Never contacts vendors

It stops when

  • Done: register reviewed and updated for the week
  • Stop: status data is missing for two weeks

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA vendor note said a data center move might slip to November. The agent matched it to Risk R4, data migration, scored low. A ticket count of blockers had also risen from 3 to 9. It proposed raising R4 to high and asked the owner for a mitigation. The owner replied within two days, and the manager approved the new score and the plan to test migration early.

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