AI app for customer support · no coding needed
Email-to-task coordination portal
Turn incoming email into reviewed tasks and automated actions in one owned portal.
Made for: Support and operations teams handling shared inboxes and turning messages into tracked work
What it does for you
The problem
Messages, tasks and follow-ups live in separate tools, so requests are missed, replies are slow and nobody can see what is still open.
What it gives you
Reviewed tasks and approved automated actions linked to each source message
What you give it
Connected mailboxesmessage threadsteam rulescalendar data
Build your own version of Inbox AI, Filo Mail for macOS and more
One app with what these 5 AI tools do, yours to keep and change: Inbox AI, Filo Mail for macOS, ZeroInbox.ai, PenguinBot AI, Filo Mail for iOS.
Everything these tools do, in one app
- Email summaries Generates short summaries of email threads so you can grasp the gist quickly.Found in Filo Mail for macOS, Filo Mail for iOS
- Task extraction Automatically pulls actionable to-dos from emails, often with due dates and priorities.Found in Filo Mail for macOS, Filo Mail for iOS
- Smart reply suggestions Suggests draft responses to save time composing replies.Found in Filo Mail for macOS, ZeroInbox.ai, Filo Mail for iOS
- Email categorization and prioritization Sorts and ranks incoming messages based on content and sender importance.Found in ZeroInbox.ai
- Smart filters and labels Automatically routes, mutes, pins, or labels emails using rules or natural language.Found in Filo Mail for macOS
- Bulk email actions Lets you archive, delete, or label many messages at once.Found in ZeroInbox.ai
- Calendar sync Keeps extracted tasks and schedules aligned with your calendar.Found in Filo Mail for macOS
- Email provider integration Connects to major email services like Gmail and Outlook.Found in ZeroInbox.ai
- Analytics dashboard Provides insights into email patterns and response times.Found in ZeroInbox.ai
- Custom AI workflows Automates email handling and everyday tasks through user-defined AI-powered workflows.Found in Inbox AI
- Third-party app connections Links with other apps via API or file-based commands to extend automation.Found in Inbox AI
- Task manager compatibility Works with popular task managers like Notion, Obsidian, and Tana.Found in Inbox AI
- Apple Reminders integration Natively connects with Apple Reminders for task management.Found in Inbox AI
- On-device AI processing Runs AI tasks locally for privacy, without sending data to the cloud.Found in Inbox AI
- Command execution from other platforms Allows running advanced commands from tools like Raycast.Found in Inbox AI
- Autonomous task execution Turns simple instructions into multi-step actions and runs them without repeated prompting.Found in PenguinBot AI
- Document and workflow automation Creates documents and runs end-to-end workflows across connected services.Found in PenguinBot AI
- Long-running background agents Operates continuously in the background to keep processes moving.Found in PenguinBot AI
- Extensible skill library Offers a large set of skills and integrations that can be expanded over time.Found in PenguinBot AI
- In-mail translation Reads and replies in multiple languages without leaving the email thread.Found in Filo Mail for iOS
- Global search and context jump Provides quick access to entire conversation threads, even across weeks.Found in Filo Mail for iOS
- Privacy-first design Uses end-to-end encryption and processes AI tasks in RAM only, without storing message bodies.Found in Filo Mail for iOS
How it works, step by step
- Summarize email threads into short briefs
- Extract actionable tasks with due dates and priorities
- Suggest draft replies for review
- Categorize and prioritize incoming messages
- Apply smart filters, labels, mutes and pins
- Run bulk archive, delete and label actions
- Sync extracted tasks and schedules to calendars
- Connect Gmail, Outlook and other mail providers
- Report email patterns and response times
- Build custom AI workflows for recurring handling
- Connect third-party apps by API or file commands
- Push tasks to Notion, Obsidian, Tana and similar tools
- Sync tasks with Apple Reminders
- Run AI processing on-device where required
- Trigger commands from tools like Raycast
- Execute approved multi-step actions without repeated prompting
- Generate documents and run end-to-end workflows
- Keep long-running background agents moving open processes
- Extend an approved skill and integration library
- Translate and reply inside the thread
- Search full conversation history and jump to context
- Keep message bodies encrypted and unretained where required
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Email-to-task coordination portal with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Email-to-task coordination portal with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links4 KB
- questions.mdQuestions to answer before you build2 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare27 KB
- prompt-vps.mdThe same build on your own server (Docker)27 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria14 KB
- demo/index.htmlThe working demo on sample data196 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
Turn incoming email into reviewed tasks and automated actions in one owned portal. For support and operations teams handling shared inboxes, convert connected mailboxes, message threads, team rules and calendar data into reviewed tasks and approved automated actions linked to each source message. The benefit is a testable hypothesis, measured through tasks completed per support hour and requests missed after handoff; do not assume that AI output alone produces business value.
Confirm the buyer's problem and scope, collect connected mailboxes, message threads, team rules and calendar data, then follow this sequence: 1. Summarize email threads into short briefs. 2. Extract actionable tasks with due dates and priorities. 3. Suggest draft replies for review. Resolve uncertain cases with qualified reviewers, approve reviewed tasks and approved automated actions linked to each source message, and measure tasks completed per support hour and requests missed after handoff against a documented baseline.
How the AI works
Use AI to interpret permitted inputs, suggest structured mappings and generate candidate outputs for the three stated task modules. Use deterministic code for routing rules, schema validation, hard constraints and reproducible tests. Review source-linked explanations and uncertainty before accepting results. One connected mailbox set and one approved workflow library; final replies, task assignments and external actions remain human. A model suggestion is never a verified fact, professional decision or authorization to act.
Safeguards
Preserve message confidentiality, source attribution, reply accuracy and usage permissions. Team leads approve substantive replies and external actions. One connected mailbox set and one approved workflow library; final replies, task assignments and external actions remain human. Keep all consequential actions under authorized human control and do not fabricate missing inputs, permissions, professional judgments or market evidence.
What to build first
Pilot scope: One connected mailbox set and one approved workflow library; final replies, task assignments and external actions remain human. Implement one approved input format, a bounded representative case set and the first two task modules: summarize email threads into short briefs; extract actionable tasks with due dates and priorities. Support the third module with operator review: suggest draft replies for review. Include source references, corrections, basic organization access, approval states, export and value measurement. Use managed operator assistance for unresolved exceptions. The cost estimate covers this narrow prototype, not unrestricted multi-tenant scale, complex production integrations, specialist certification or physical operations.
What it can connect to
Customer-owned mailboxes, authorized calendars and permitted task tools. Cloud storage, task-manager import/export and messaging destinations. Start with file exchange and validate destination specifications before promising direct publishing. Start with authorized file exchange. Validate current provider access, usage rights and schema behavior before promising a connector.
The screens in detail
Primary screens: Inbox triage and rules, Task and workflow board, Team performance and delivery. Use a shared inbox list with summaries and priority, a central task board with owners and due dates, and a right-hand panel for thread context, suggested replies and approvals. Let users compare suggested and edited replies side by side. Display new, in review, assigned and done states. Provide a client or requester view with status and comments anchored to the relevant message. Make the task-specific outcome reviewed tasks and approved automated actions linked to each source message visible beside its evidence, review state and value baseline.
