AI app for management · no coding needed
Conversational assistant and task coordination portal
Reduce tool switching and missed follow-ups while keeping one owned record of questions, sources and tasks.
Made for: Operations and team leads coordinating questions, information lookup and recurring tasks across a small organization
What it does for you
The problem
Staff juggle several AI chat, search and reminder subscriptions, so answers, tasks and schedules sit in disconnected tools with no shared record.
What it gives you
Reviewed answers, task lists and scheduled reminders
What you give it
Permitted documentscalendarsmessage threadsvoice notes
Build your own version of ChatGPT Pro, ChatGPT For Mac and more
One app with what these 6 AI tools do, yours to keep and change: ChatGPT Pro, ChatGPT For Mac, ChatGPT search, ChatGPT Task, RecordAi, Genie.
Everything these tools do, in one app
- Conversational AI interaction Allows users to interact with the AI using natural language for various tasks.Found in ChatGPT Pro, ChatGPT For Mac, ChatGPT search and 3 more
- Natural language understanding Interprets user queries and commands in everyday language without special syntax.Found in ChatGPT Pro, ChatGPT For Mac, ChatGPT search and 3 more
- Priority access during peak Provides access to the AI even during high-demand periods, reducing wait times.Found in ChatGPT Pro, ChatGPT For Mac
- Faster response speeds Delivers quicker replies for more efficient interactions.Found in ChatGPT Pro, ChatGPT For Mac
- Extended usage limits Allows more frequent or longer sessions than free versions.Found in ChatGPT Pro, ChatGPT For Mac
- Improved stability and reliability Ensures consistent performance for professional use.Found in ChatGPT Pro
- Access to latest AI model updates Provides updates to the latest AI model as they become available.Found in ChatGPT Pro
- Native desktop application Offers a dedicated app for desktop use, eliminating the need for a browser.Found in ChatGPT For Mac
- User-friendly interface Provides a clean and intuitive design for easy navigation.Found in ChatGPT For Mac, ChatGPT search
- Multiple conversation threads Supports managing different topics simultaneously in separate threads.Found in ChatGPT For Mac
- Offline mode capabilities Allows limited functionality without an internet connection.Found in ChatGPT For Mac
- Keyboard shortcuts and customization Enhances productivity with shortcuts and customizable settings.Found in ChatGPT For Mac
- Context-aware responses Considers previous queries to improve accuracy and relevance.Found in ChatGPT search
- Integration with various data sources Connects with multiple data sources to provide comprehensive answers.Found in ChatGPT search
- Quick summarization of results Condenses search results into concise summaries to save time.Found in ChatGPT search
- Natural language task creation Allows creating and editing tasks through conversational input.Found in ChatGPT Task, RecordAi
- Automatic prioritization and reminders Automatically prioritizes tasks and sends deadline reminders.Found in ChatGPT Task
- Integration with calendars and productivity apps Connects with calendars and other productivity tools for seamless task management.Found in ChatGPT Task, RecordAi, Genie
- Task categorization and tagging Organizes tasks with categories and tags for better management.Found in ChatGPT Task
- Progress tracking Tracks task progress with status updates and notifications.Found in ChatGPT Task
- Voice input support Allows setting reminders and tasks using voice commands.Found in RecordAi
- Smart lists Enables creating, editing, and accessing lists within a messaging app.Found in RecordAi
- Image recognition for schedules Uses image recognition to create personalized care schedules from photos.Found in RecordAi
- Proactive location-based reminders Sends reminders based on calendar events and user location.Found in Genie
- Contextual prompts Provides timely prompts for events like flights or place-based tasks.Found in Genie
How it works, step by step
- Accept natural-language questions and commands
- Interpret everyday phrasing without special syntax
- Keep priority access and faster replies during peak demand
- Apply extended session and usage limits
- Maintain stable performance for daily operations
- Update to the latest approved model version
- Run as a native desktop application
- Provide a clean, navigable interface
- Support multiple conversation threads
- Allow limited offline access to saved items
- Offer keyboard shortcuts and customization
- Use prior context in answers
- Connect permitted data sources
- Summarize results concisely
- Create and edit tasks from conversation
- Prioritize tasks and send deadline reminders
- Sync calendars and productivity apps
- Categorize and tag tasks
- Track progress with status updates
- Accept voice input for reminders
- Manage smart lists in the portal
- Read schedules from uploaded images
- Send location-based reminders
- Provide contextual prompts for events
- Compare the reviewed result with the recorded baseline and value assumptions
- Capture corrections and named-owner approval before consequential use
- Export a versioned reviewed answers, task lists and scheduled reminders with source references and unresolved questions
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Conversational assistant and task coordination portal with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Conversational assistant and task coordination portal with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links5 KB
- questions.mdQuestions to answer before you build3 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare26 KB
- prompt-vps.mdThe same build on your own server (Docker)26 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria13 KB
- demo/index.htmlThe working demo on sample data196 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
Reduce tool switching and missed follow-ups while keeping one owned record of questions, sources and tasks. For operations and team leads coordinating questions, information lookup and recurring tasks across a small organization, convert permitted documents, calendars, message threads and voice notes into reviewed answers, task lists and scheduled reminders. The benefit is a testable hypothesis, measured through resolved requests per operator hour and overdue tasks after handoff; do not assume that AI output alone produces business value.
Confirm the buyer's problem and scope, collect permitted documents, calendars, message threads and voice notes, then follow this sequence: 1. Accept natural-language questions and commands. 2. Interpret everyday phrasing without special syntax. 3. Connect permitted data sources and summarize results. 4. Create, prioritize and schedule tasks with reminders. Resolve uncertain cases with qualified reviewers, approve reviewed answers, task lists and scheduled reminders, and measure resolved requests per operator hour and overdue tasks after handoff against a documented baseline.
How the AI works
Use AI to interpret permitted inputs, suggest structured mappings and generate candidate outputs for the stated task modules. Use deterministic code for arithmetic, schema validation, hard constraints and reproducible tests. Review source-linked explanations and uncertainty before accepting results. One approved model version and permitted data sources; final factual and scheduling checks remain human. A model suggestion is never a verified fact, professional decision or authorization to act.
Safeguards
Preserve source attribution, quotation accuracy and usage permissions. Named owners approve substantive changes and external actions. One approved model version and permitted data sources; final factual and scheduling checks remain human. Keep all consequential actions under authorized human control and do not fabricate missing inputs, permissions, professional judgments or market evidence.
What to build first
Pilot scope: One approved model version and permitted data sources; final factual and scheduling checks remain human. Implement one approved input format, a bounded representative case set and the first two task modules: accept natural-language questions and commands; interpret everyday phrasing without special syntax. Support the remaining modules with operator review: connect permitted data sources and summarize results; create, prioritize and schedule tasks with reminders. Include source references, corrections, basic organization access, approval states, export and value measurement. Use managed operator assistance for unresolved exceptions. The cost estimate covers this narrow prototype, not unrestricted multi-tenant scale, complex production integrations, specialist certification or physical operations.
What it can connect to
Team-owned documents, authorized calendars and permitted message sources. Cloud storage, calendar and productivity app connectors, and export destinations. Start with file exchange and validate destination specifications before promising direct publishing. Start with authorized file exchange. Validate current provider access, usage rights and schema behavior before promising a connector.
The screens in detail
Primary screens: Assistant workspace, Task and schedule board, Source and review log. Use a thread list for conversations, a large central answer pane, and a right-hand panel for sources, tasks and reminders. Let users compare answer versions side by side. Display draft, changes requested and approved states. Provide a shared team view with comments anchored to the relevant answer or task. Make the task-specific outcome reviewed answers, task lists and scheduled reminders visible beside its evidence, review state and value baseline.
