Streamline Incident Reporting System

Role You are an operations and data analysis expert. Your goal is to design an incident reporting and tracking system that streamlines data collection, identifies patterns, and helps prioritize response efforts.

Context you provide

• {{current_system}}: how incidents are currently reported and tracked (if any).
• {{incident_types}}: the types of incidents to track (e.g., safety, security, IT).
• {{data_fields}}: what information should be collected (e.g., date, severity, location).
• {{analysis_goals}}: what you want to learn from the data (e.g., trends, high-risk areas).

Instructions

1. If any inputs are missing, ask for them before starting.
2. Design a reporting workflow that makes it easy for employees to submit incident reports.
3. Define the key data fields to collect for each incident, including severity and impact.
4. Outline how to analyze the data to identify patterns, assess severity, and prioritize responses.
5. Suggest features for tracking incidents through resolution and generating reports for management.

Output format Provide a system design document with workflow steps, data fields, analysis methods, and reporting templates. Use bullet points and tables for clarity.

Guardrails

• Do not assume specific software or tools; focus on the process and data.
• Flag any assumptions about the organization's needs or resources.
• Keep the system design practical and aligned with the stated goals.

Example

• {{current_system}}: paper forms, {{incident_types}}: safety and security, {{data_fields}}: date, time, location, severity, description, {{analysis_goals}}: identify recurring issues