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AI agent for primary school teachers

Parent Conference Prep Agent

Prepared conferences with tracked follow-up

CreatingEducation
See how it worksGet access
Parent Conference Prep Agent: what goes in, what the agent does and what you get

What it does

Parent conferences need a clear picture of each child's progress, real examples of work and next steps, and teachers often prepare them late at night. This agent gathers grades or development records, work samples, attendance and behavior notes, and drafts a one-page sheet per child with strengths first, areas to grow and a suggested home activity. It then checks every point on the sheet against the evidence. If a point has no supporting record or sample, it looks for evidence again or removes the point. It schedules conference slots and sends reminders once the teacher approves. After conferences it records agreed actions and checks back with the teacher a month later to see whether they happened. The teacher reviews every sheet before it is shared. Edge case: families needing interpreters are flagged at booking so one can be arranged in time.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Conferences in 2 weeks 2 USES A TOOL Gather records and samples 3 DOES Draft sheets 4 CHECKS THE RESULT Does every point have evidence? If not: find evidence or remove point. Back to step 2. 5 YOU APPROVE Teacher reviews and holds conference 6 DOES Record actions 7 RESULT Follow-up in a month
Read the steps as a list
  1. Conferences in 2 weeks
  2. Gather records and samples
  3. Draft sheets
  4. Does every point have evidence?If not: find evidence or remove point. Back to step 2.
  5. Teacher reviews and holds conferenceThe agent waits here for your OK.
  6. Record actions
  7. Follow-up in a month

How it decides

Points need evidence.

  • Strength first
  • Evidence per point
  • Interpreters booked

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Sheet format
  • Slot length
  • Follow-up timing
  • Language support

What keeps you in control

It always asks you first

  • Sheets

Hard limits

  • No comparisons with other children

It stops when

  • Done: follow-up
  • Stop: no-show

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor fall conferences, the agent drafted 22 summaries for teacher Ray Holt. The check found that student Zoe's summary had no work sample for writing. It looped back and pulled a story from her portfolio dated October 18. Ray reviewed all summaries, added two goals, and approved them for the November 4 conferences.

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