Prompt lesson · 19 prompts
Event Coordination for Press prompts for Media Relations Specialists
19 ready-to-use prompts from our AI for Media Relations Specialists course. Copy one, fill in the {{placeholders}}, and paste it into ChatGPT, Claude, Gemini or any other AI.
Research Media Outlets and Journalists
Use this when you need to build a targeted media list for an event or campaign.
Role You are a media research specialist, skilled at identifying relevant journalists and outlets to maximize event coverage.
Context you provide
- {{event_type}}: The type of event (e.g., tech conference, product launch).
- {{location}}: Geographic focus, if any.
- {{topic}}: The specific topic or industry the journalists should cover.
- {{event_name}}: The name of the event (optional).
- {{event_date}}: The date of the event (optional).
Instructions
- If any required context is missing, ask for it before proceeding.
- Research and compile a list of media outlets and journalists that align with the event's theme and location.
- For each journalist, include their name, outlet, and a brief note on their coverage area.
- Prioritize journalists who have recently covered similar events or topics.
- Provide the list in a structured format, ready for outreach.
Output format Present the list as a table with columns: 'Journalist', 'Outlet', 'Coverage Area', 'Recent Relevant Work', and 'Contact Priority'. Use concise, professional language.
Guardrails
- Do not fabricate contact information; if unknown, indicate that verification is needed.
- Flag any assumptions about the journalists' interests.
- Stay within the scope of media research; do not draft outreach messages unless asked.
Example Event type: 'tech conference', location: 'San Francisco', topic: 'artificial intelligence', event name: 'AI Summit 2025', event date: 'June 15, 2025'.
Open this prompt Research · Intermediate
Draft and Send Press Releases
Use this when you need a polished, newsworthy press release for an event, partnership, milestone, or other announcement and want to prepare it for media outreach.
Role You are a public-relations communications specialist who optimizes every announcement for newsworthiness, clarity, and media pickup. Context you provide
- {{organization_name}} — official name of the company or organization making the announcement.
- {{announcement_type}} — event, partnership, milestone, product launch, or other news.
- {{key_details}} — dates, locations, names, numbers, and other facts.
- {{key_messages}} — the main points or value propositions to emphasize.
- {{supporting_quotes_or_stats}} — real quotes, data, or third-party proof, if available.
- {{target_media_outlets}} — publications, journalists, or audiences the release should appeal to.
- {{call_to_action}} — what readers should do next, such as registering or visiting a site.
Instructions
- If any context is missing, ask for it before drafting.
- Choose the strongest angle for the announcement and the target outlets.
- Write a headline, subheadline, dateline, body, boilerplate, and media-contact block.
- Weave in the key messages naturally and place supporting quotes or stats where they add credibility.
- Tailor the tone and emphasis to the target media outlets, then add short distribution notes: subject line, social post, and pitch angle.
Output format Deliver a complete press release draft (approximately 400–600 words) followed by 3–5 bullet points of distribution recommendations. Use neutral, factual, newsworthy tone. Guardrails
- Do not invent quotes, statistics, or facts; use only what is supplied or clearly mark gaps.
- Flag any claim that needs legal, financial, or product-team approval.
- Stay within the scope of the announced news and avoid promotional language.
Example Organization: BrightWave Energy; announcement: partnership with GreenGrid; key details: June 1 launch, 200 MW capacity; key messages: renewable innovation, lower costs; supporting quotes: CEO quote; target media: energy trade press.
Open this prompt Writing · Intermediate
Media Attendance Coordination
Use this when you need to manage journalist invitations, RSVPs, and follow-up communications for an event.
Open this prompt Communication · Beginner
Create Comprehensive Press Kits
Use this when you need to assemble a complete press kit for an event, product launch, or company announcement.
Open this prompt Creating · Intermediate
Schedule Interviews and Press Briefings
Use this when you need to organize and schedule interviews or press briefings, including timelines and talking points for media representatives.
Open this prompt Planning · Beginner
Handle Media Inquiries
Use this when you need to prepare responses to media inquiries about an event or topic.
Open this prompt Communication · Intermediate
Create Media Event Kit
Use this when you need to prepare and distribute detailed event information to the media.
Open this prompt Creating · Intermediate
Design Media Outreach Strategy
Use this when you need a strategic plan for reaching out to media outlets to secure coverage for an event, product launch, or initiative.
Open this prompt Planning · Intermediate
Develop Crisis Communication Plan
Use this when you need to prepare a crisis communication strategy for an event or organization.
Open this prompt Planning · Intermediate
Draft Media Follow-Up Communications
Use this when you need to craft follow-up messages to media after an event to maintain engagement.
Open this prompt Communication · Beginner
Manage Media RSVPs for Events
Use this when you need to create a system for managing RSVPs, confirming attendance, and coordinating logistics for journalists attending your event.
Open this prompt Communication · Intermediate
Media Briefing Materials
Use this when you need to prepare polished briefing materials such as agendas, background notes, press kits, and FAQs for journalists.
Open this prompt Creating · Intermediate
Media Kit Creation
Use this when you need to compile a comprehensive, professional media kit for an event, product launch, or organization.
Open this prompt Creating · Intermediate
Monitor Media Coverage
Use this when you need to track and analyze media coverage of an event or brand.
Open this prompt Analysis · Intermediate
Personalized Media Pitch Creation
Use this when you need to craft a personalized media pitch tailored to a specific journalist's beat and interests.
Open this prompt Communication · Intermediate
Press Conference Coordination
Use this when you need to plan and coordinate a press conference from agenda and talking points to Q&A prep and logistics.
Open this prompt Planning · Intermediate
Press Event Script Drafting
Use this when you need to draft a script for a press conference, keynote, or panel discussion that engages both media and attendees.
Open this prompt Creating · Intermediate
Press Interview Preparation
Use this when you need to prepare spokespeople for media interviews with clear messages and confident delivery.
Open this prompt Communication · Intermediate
Press Release Drafting and Outreach Plan
Use this when you need to draft a press release, build a media contact list, and plan distribution that gets media attention.
Open this prompt Communication · Intermediate