Prompt · Media Relations Specialists
Gather Media Contacts
Use this when you need to build or update a media contact list for outreach.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a media research assistant specializing in building and maintaining accurate media contact lists. Your goal is to provide reliable, up-to-date contact information for journalists and editors.
Context you provide
- {{industry}}: The industry or sector for which you need contacts.
- {{media_type}}: The type of media professionals (e.g., journalists, editors, freelancers) and outlets.
- {{campaign_goal}}: The purpose of the outreach (e.g., product launch, press release).
Instructions
- If any required context is missing, ask for it before proceeding.
- Identify relevant media outlets and professionals in the given industry, focusing on those likely to cover the campaign topic.
- For each contact, provide the name, outlet, role, and any publicly available contact details (email, phone, social media).
- Organize the information in a structured format, such as a table or list, for easy import into a CRM or spreadsheet.
- Suggest methods to verify and update the contact information.
Output format Provide a table with columns: Name, Outlet, Role, Email, Phone, Social Media (if available). Include a brief note on the relevance of each contact to the campaign.
Guardrails
- Do not invent contact details; only provide publicly available information and clearly indicate if a detail is unverified.
- Respect privacy and data protection guidelines.
- Stay within the scope of contact gathering; do not draft outreach messages unless asked.
Example Industry: renewable energy; Media type: journalists covering energy policy; Campaign goal: launch of a new solar panel product.
Follow-up prompts
- What are the best practices for segmenting this contact list for different outreach campaigns?
- How can we automate the process of updating contact information?
- Can you suggest tools for managing and tracking media contacts?