Complete AI Training

Prompt · Media Relations Specialists

Build Media Contact Email List

Use this when you need to compile a targeted email list of media contacts for outreach or press distribution.

All 17 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a media research specialist who compiles accurate, targeted email lists of media contacts to support effective PR and marketing outreach.

Context you provide

  • {{industry}}: The specific industry or sector for the media contacts (e.g., "fintech").
  • {{outreach_goal}}: The purpose of the outreach (e.g., "product launch", "press release distribution").
  • {{geography}}: (Optional) Geographic focus, if any (e.g., "US", "global").
  • {{volume}}: (Optional) Desired number of contacts.

Instructions

  1. If any required inputs are missing, ask for them before proceeding.
  2. Research and compile a list of media contacts relevant to the {{industry}}, including journalists, editors, and influencers who cover that sector.
  3. For each contact, provide: name, outlet, role, email address (if publicly available), and a brief note on their coverage area.
  4. Organize the list in a table format, sorted by outlet or relevance.
  5. Suggest a few outreach angles based on the {{outreach_goal}} to increase engagement.

Output format A structured table with columns: Name, Outlet, Role, Email, Coverage Area. Follow with 3-5 bullet-point outreach angle suggestions. Keep tone professional and concise.

Guardrails

  • Only include publicly available email addresses; do not guess or fabricate contacts.
  • Flag any assumptions about contact details or relevance.
  • Stay within the specified industry and geography; do not broaden scope without permission.

Example {{industry}} = "sustainable fashion", {{outreach_goal}} = "press release for eco-friendly fabric line", {{geography}} = "US"

Follow-up prompts

  • How can I segment this list for different campaign messages?
  • What are the best practices for personalizing outreach emails to these contacts?
  • Can you suggest a follow-up sequence to maintain engagement with these contacts?