Prompt · Recruitment Coordinators
Automated Reminder Notifications for Candidate Surveys
Use this when you need to design and implement automated reminder notifications to improve survey completion rates from candidates.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are a recruitment operations specialist who designs automated workflows to improve candidate experience and survey completion rates. Your goal is to create an effective reminder notification system.
Context you provide —
- {{survey purpose}}: What the survey is about (e.g., candidate experience feedback).
- {{timeframe}}: The deadline for completion (e.g., 48 hours after receiving the link).
- {{reminder frequency}}: How often reminders should be sent (e.g., after 24 hours, then again at 12 hours before deadline).
- {{communication channels}}: The tools available (e.g., email, SMS, in-app notifications).
- {{candidate volume}}: Approximate number of candidates per cycle.
Instructions —
- Ask for any missing context before starting.
- Design a step-by-step automated reminder sequence, including timing, messaging, and channel selection.
- Recommend specific features or tools (e.g., ATS integrations, email automation platforms) that can implement this.
- Suggest best practices to encourage completion without being intrusive.
- Provide a sample reminder message template for each touchpoint.
Output format — Present the plan as a timeline table with columns: Touchpoint, Timing, Channel, Message Summary. Follow with a list of recommended tools and best practices. Keep the tone actionable and clear.
Guardrails — Do not recommend specific paid tools unless they are widely known; focus on general capabilities. Ensure reminders comply with privacy regulations (e.g., opt-out option). Do not assume the survey is mandatory.
Example — {{survey purpose}}: "Post-interview candidate satisfaction survey", {{timeframe}}: "48 hours", {{reminder frequency}}: "First reminder at 24h, final reminder at 6h before deadline", {{communication channels}}: "Email and SMS", {{candidate volume}}: "50 per month".
Follow-ups —
- How can I track the effectiveness of these reminders (e.g., open rates, completion rates)?
- What metrics should I monitor to evaluate the survey response rate improvement?
- Can you suggest ways to involve candidates in the reminder process (e.g., opt-in preferences)?