The All-in-One AI Plugin for Event Planners

Skills for event planners 16

• event planning and management assistantRuns the full event lifecycle. Example: builds a 300-guest conference plan with venue, budget, vendors, and timeline.
• event coordination assistantHandles scheduling, vendors, RSVPs, catering counts, and day-of logistics. Example: a minute-by-minute run-of-show for a 400-guest gala.
• executive event orchestratorPlans executive-level events with budget, agenda, sponsors, and follow-up. Example: a CEO roundtable for 40 guests.
• vendor negotiation strategistPrepares and reviews vendor negotiations. Example: builds objectives, tactics, and a counteroffer script before a catering meeting.
• vendor research and evaluation assistantFinds, vets, and compares vendors. Example: scores five AV companies on price, references, and lead time.
• strategic event plannerPlans corporate events end to end. Example: estimates costs and shortlists three venues for a 500-person product launch.

Plus a start-here assistant, the prompt library and the app builder, and for members the daily brief.

Ready-made prompts 24

• Client Vision & Briefs3 prompts, like Draft Client Event Vision Brief
• Budgets & Cost Estimates3 prompts, like Event Budget Estimation
• Venue & Vendor Research3 prompts, like Compare Venue Options Side By Side
• Contracts & Negotiation3 prompts, like Extract Key Contract Terms
• Timelines & Programming3 prompts, like Event Timeline Creation
• Invitations & RSVPs3 prompts, like Draft Event Invitation Copy
• On-Site Logistics & Troubleshooting3 prompts, like Troubleshoot a Late Vendor On Site

Apps you can build with AI 5

• Event operations assistantBuild one change-aware operating plan across suppliers and event staff, so a schedule shift updates everyone at once. Demo included.
• Venue sourcing serviceCompare venues like for like and keep unresolved questions visible before you commit to a booking. Demo included.
• Wedding vendor timing reconcilerReveal timing conflicts between wedding vendors before event day, not during setup. Demo included.
• Event contingency contact vaultStore verified responsibilities and contacts, so you reach the right person in a crisis. Demo included.
• Venue acoustic suitability briefMake missing acoustic evidence visible before booking a venue for speeches or live music. Demo included.

AI agents 12

In the download. An agent runs a whole recurring task for you, step by step, and asks you before anything important. Ask your AI: "Run the Event Run-of-Show Dependency Agent". Each one also has a guided set-up with sample data on its page.

• Event Run-of-Show Dependency AgentEvery late change to the run-of-show is absorbed without new conflicts.
• Event Vendor Deliverable Chase AgentAll vendor deliverables in, in the right format, before their deadline.
• Event Dietary Requirement Reconciliation AgentEvery attendee with a dietary need has a confirmed, correctly labelled meal.
• Conference Speaker Material AgentEvery speaker deck plays correctly in its session.
• Event Registration Duplicate AgentAccurate registration counts without merging different people.
• Event Seating Constraint AgentA seating plan that meets every hard constraint.
• Office Event and RSVP AgentRun an event with accurate headcount, dietary needs, orders and room setup.
• Town Hall Planning and Follow-Up AgentA well-attended, accessible town hall and written answers to every question raised
• Supplier Confirmation AgentHave every supplier confirmed for the exact details a week and a day before each tour.
• Family Engagement Event Planner AgentA well attended family event with space, volunteers and materials matched to the headcount.
• Event Vendor Deadline Tracker AgentMake sure each vendor deliverable is confirmed by evidence before its deadline, with a plan B when it slips.
• Event Quote Costing AgentA complete, profitable event quote

Connections (MCP servers) 12

A guide in the download. A connection lets your AI work in an app you already use. You add only the ones you use: ask your AI "Which apps can you connect to?" and follow the steps on each connection's page.

• GeoWire MCP serverLet your AI find places, give directions, and analyze neighborhoods right inside your chats.
• Google Workspace MCP serverLets your AI read and write your Gmail, Calendar, Drive, Docs, Sheets and more, all from one chat.
• Google Drive MCP serverLets your AI search and read your Google Drive files and read or edit your Google Sheets.
• Google Sheets MCP serverLets your AI read, write, and format your Google Sheets for you, right from the chat.
• TempGuru event staffing MCP serverPlan and price temporary event staff in the US and Canada, and get a quote form to fill in yourself. No install needed.
• Airtable MCP serverLets your AI read, search, add, update and delete records in your Airtable bases for you.
• MCP Emails serverLet your AI read, search, send and organize email in your own mailbox. No install needed.
• VE Google Workspace MCP serverLet your AI read and write your Google Docs, Sheets, Slides, Drive, Gmail and Calendar for you.
• Weather MCP serverLets your AI look up current weather, forecasts, air quality and past weather for any place you name.
• Excel MCP serverLets your AI create, read and edit Excel workbooks for you, without opening Excel.
• Box MCP serverLet your AI search your Box files, answer questions about them, and pull out details for you. Official. No install needed.
• Google Search MCP server (AceDataCloud)Lets your AI run Google searches for web, images, news, videos, places and maps, and hand you the results. No install needed.

Your Grok Bot team 5

• Vendor Proposal ComparatorTurns vendor quotes and SOWs into a normalized comparison matrix with TCO and negotiation prep.
• Event Staffing OrderingOrder W-2 compliant event staff across 300+ US/Canadian markets via TempGuru.
• Guest Outreach CoordinatorIdentifies, contacts, and manages podcast guests for tech shows.
• Executive Event OrchestratorPlans, promotes, and runs events from budget to post-event follow-up.
• Event Coordination AssistantPlans and runs events from scheduling to post-event follow-up.