The All-in-One AI Plugin for Event Planners

Skills for event planners 16

• event planning and management assistantRuns the full event lifecycle. Example: builds a 300-guest conference plan with venue, budget, vendors, and timeline.
• event coordination assistantHandles scheduling, vendors, RSVPs, catering counts, and day-of logistics. Example: a minute-by-minute run-of-show for a 400-guest gala.
• executive event orchestratorPlans executive-level events with budget, agenda, sponsors, and follow-up. Example: a CEO roundtable for 40 guests.
• vendor negotiation strategistPrepares and reviews vendor negotiations. Example: builds objectives, tactics, and a counteroffer script before a catering meeting.
• vendor research and evaluation assistantFinds, vets, and compares vendors. Example: scores five AV companies on price, references, and lead time.
• strategic event plannerPlans corporate events end to end. Example: estimates costs and shortlists three venues for a 500-person product launch.

Plus a start-here assistant, the prompt library and the app builder, and for members the daily brief.

Ready-made prompts 24

• Client Vision & Briefs3 prompts, like Draft Client Event Vision Brief
• Budgets & Cost Estimates3 prompts, like Event Budget Estimation
• Venue & Vendor Research3 prompts, like Compare Venue Options Side By Side
• Contracts & Negotiation3 prompts, like Extract Key Contract Terms
• Timelines & Programming3 prompts, like Event Timeline Creation
• Invitations & RSVPs3 prompts, like Draft Event Invitation Copy
• On-Site Logistics & Troubleshooting3 prompts, like Troubleshoot a Late Vendor On Site

Apps you can build with AI 5

• Event operations assistantBuild one change-aware operating plan across suppliers and event staff, so a schedule shift updates everyone at once. Demo included.
• Venue sourcing serviceCompare venues like for like and keep unresolved questions visible before you commit to a booking. Demo included.
• Wedding vendor timing reconcilerReveal timing conflicts between wedding vendors before event day, not during setup. Demo included.
• Event contingency contact vaultStore verified responsibilities and contacts, so you reach the right person in a crisis. Demo included.
• Venue acoustic suitability briefMake missing acoustic evidence visible before booking a venue for speeches or live music. Demo included.

Your Grok Bot team 5

• Vendor Proposal ComparatorTurns vendor quotes and SOWs into a normalized comparison matrix with TCO and negotiation prep.
• Event Staffing OrderingOrder W-2 compliant event staff across 300+ US/Canadian markets via TempGuru.
• Guest Outreach CoordinatorIdentifies, contacts, and manages podcast guests for tech shows.
• Executive Event OrchestratorPlans, promotes, and runs events from budget to post-event follow-up.
• Event Coordination AssistantPlans and runs events from scheduling to post-event follow-up.