The All-in-One AI Plugin for Receptionists

Skills for receptionists 17

• appointment scheduling assistantBooks, reschedules and reminds clients, converts time zones and tracks waitlists, like moving a Tuesday 10am client to Thursday.
• call handling assistantScreens, routes and prioritizes calls, takes messages and drafts call-backs, like a script for a supplier asking about accounts payable.
• visitor management assistantRuns check-in, badges, pre-registration and arrival notices, like a badge and parking note for a 9am client visit.
• document organization assistantFiles, scans, tags and versions office documents, like setting a naming rule for signed vendor contracts and finding them later.
• reception confidentiality assistantProtects confidential documents, calls, visitors and records, like redacting a client name before forwarding a scanned form.
• feedback collection assistantBuilds surveys, categorizes feedback and reports trends, like summarizing a month of visitor comments into three themes.

Plus a start-here assistant, the prompt library and the app builder, and for members the daily brief.

Ready-made prompts 169

• Appointment Scheduling9 prompts, like Ask For Appointment Availability
• Call Handling14 prompts, like Call Analytics for Reception
• Emergency Preparedness22 prompts, like Compile Emergency Preparedness Training Resources
• Visitor Management17 prompts, like Design Visitor Arrival Alert System
• Document Organization5 prompts, like Automate Document Sorting and Labeling
• Inventory Tracking22 prompts, like Analyze Inventory Data for Optimization
• Event Coordination5 prompts, like Coordinate Event Vendors

Apps you can build with AI 4

• AI voice call handling and routing deskAnswers and routes routine calls so you stop losing messages during busy front desk hours. Demo included.
• AI phone answering and call handling portalTurns every inbound call into a booked appointment, a qualified lead or a captured message. Demo included.
• Source-linked conversational support and feedback consoleAnswers repeat questions with sources attached, so you can check every reply before it goes out. Demo included.
• Email-to-task coordination portalConverts the front desk inbox into reviewed tasks, so requests do not sit unread overnight. Demo included.

Your Grok Bot team 10

• Email ComposerDrafts professional emails for business, technical, and customer contexts.
• Meeting NotesTurns a transcript into decisions and owned actions, dropping everything that was just talk.
• Invoice OrganizerReads messy invoice files, renames them consistently, and sorts them into tax-ready folders.
• Expense Folder AuditorAudits expense folders: reconciles receipts to statements, flags issues, and reports.
• Schedule TasksRun recurring tasks automatically: a briefing every morning, a weekly plan every Monday, an inbox check every hour.
• Apple Notes SearchSemantic + keyword search and connection-discovery across your own Apple Notes.
• Youtube SummarizerExtract YouTube transcripts and generate detailed summaries using the STAR + R-I-S-E framework.
• Doc Chaser LiteDrafts one friendly document-request email for a tax client from a brief and practice profile.
• Appointment Scheduling AssistantHandles appointment scheduling, reminders, rescheduling, and tracking for receptionists.
• Document Organization AssistantOrganizes, secures, and retrieves office documents for receptionists.